The Center for International Relations and International Security (CIRIS) uses email as a primary means of communication between employees, volunteers, and external parties. This policy outlines the acceptable use of email for all individuals utilizing CIRIS email accounts, as well as the responsibilities and expectations of those individuals.
Email Usage Guidelines:
- Use of CIRIS email accounts is reserved for official CIRIS business only. Personal use of email is strictly prohibited.
- Email should be used in a professional manner and should not contain any inappropriate, offensive, or discriminatory content.
- Email attachments should only be sent if they are directly related to CIRIS business and do not contain any harmful or malicious content.
- Emails should be sent only to individuals who have a legitimate need to receive the information.
- Do not forward chain letters, hoaxes, or other non-business-related messages.
- Employees and volunteers should regularly review their email accounts and delete any unnecessary or outdated messages.
- All individuals using CIRIS email accounts are responsible for ensuring that their email usage is in compliance with this policy.
- Employees and volunteers should report any suspected misuse of email accounts to their supervisor or the IT department.
- The IT department reserves the right to monitor email accounts for compliance with this policy.
Consequences of Policy Violations:
- Violations of this policy may result in disciplinary action, up to and including termination of employment or volunteer status.
- Violations of this policy may also result in legal action, including but not limited to criminal prosecution, civil liability, or regulatory action.
By using a CIRIS email account, individuals agree to comply with this Email Policy and acknowledge that any violations of this policy may result in disciplinary or legal action.